Mcleese Lake

COMMUNITY RECREATION CENTRE

HALL BOOKINGS
250 302 2180

EMAIL

Mcleese Lake Recreation Commission
Regular Board Meeting Minutes

MAR 01, 2023

1

Call to Order at _6:30_ PM

Members Present:

  • Andrew Walker (President)
  • Dana Crowley (Treasurer)
  • Malyna Apple Senger (Secretary)
  • Judy Boyetchko (Director & Events Committee Chair)
  • Ian Hicks (Vice President)
  • Eva Loewen (Director) 
  • Kate MacAlister (Director)
 

Members Absent and Reason: 

  • Clint Engelhart (Director) – Weather, Dan Harrison (Director) Family

 

Guests: Denis Valois

Area Director: Steve Forseth (Absent – sent in report)

2

Additions or Deletions to the Agenda?

Additions to new business:

  • Aboriginal day and Soda Creek Band
  • Moving Bingo to 7 PM
  • Parent and Tot Playgroup to ran outdoor program from May until September
  • Clean up at the hall (painting & organizing room)

 

Motion to adopt agenda as amended:

  • passed

3

Adoption of Meeting Minutes from Previous Regular Board Meeting

https://www.mcleeselake.ca/regular-board-meeting-minutes-february-1/ 

Any errors or omissions? 

Clint was present. Amendment was completed.

Motion to accept minutes:

  •  passed

4

Correspondence (Mail or Email)

Secretary’s Correspondence: 

  •  none at this time. Shared community query about where the bottle drop off is now. (Fire Department issue).

Treasurer’s Correspondence: 

  • Card for Coral Atchitson to say thank you for her legal review of our rental agreement
  • 2 more month of Orkin Pest Control and then contract will be discontinued. (April 2023)
  • BC Assessment for 2023 has arrived. Assessed value of the hall and land is $524000
  • Spoke with Interior Health Officer and we DO NOT need to fill out date specific food service permits as we are a community kitchen. Dana is in the process of updating file with Interior Health for 2023 season. 
  • GST rebate forms for the hall for 2022 will be filed by Dana. In the future it will be done twice a year July and December. 

5

Treasurer’s Report

[Download Report here]

Summary of Accounts:

  • Bank Balance $ __59386.37__
  • Beautification $ __100.10__
  • Capital Accounts Balance $ _39611.18___
  • Hall Rental Balance $ __3592.89___
  • Credit Union Equity Shares $ ___299___
 
Recent spending and cheques received discussed: 
Spent: Cleaning for the hall. Several damage deposit returns. Cleaning supplies. Easter event supplies. Printing costs for the newsletter. Denis wages and new taps. Gift Card for Coral. Family Day supplies. Orkin Pest Control.
Received: Several deposits for events and some credit interest.
 

Motion to accept treasurer’s report. 

  • passed

6

Monthly Reporting

a. Cariboo Regional District – presented by CRD Director, Steve Forseth (via report in absence)

  • Completion and Adoption of 2023 Budget. Total global requisition for ALL CRD Services – 3.9% with Area D’s contribution to that figure of roughly 1% (but this can vary depending on which community you reside in within Area “D”). Concerns raised from South Cariboo Electoral Areas over local issues or road maintenance issues (no surprise) but nothing raised so far in Area D communities to date with me.
  • Discussion of Road Maintenance in the Region – general dissatisfaction with Dawson Road Maintenance while general satisfaction with Emcon Services’
  • Continue to advocate for rural road needs including with a recent meeting, through NCLGA, with BC’s Transportation Minister. He is aware of additional funding needs for rural transportation and will be advocating for his Ministry for additional funding in the 2023 Fiscal Year…
  • Monitoring snowpack situation in Region. For Area “D” (Quesnel snowpack) – currently 91% of normal (Feb 2022 – this was 109% of normal). With recent snowfall – I expect the snowpack number to rise for March 2023. I also expect the RD to message out about strategic placement of sandbags in the Cariboo Regional District in March, when RD Staff have a sense of where potential flood locations may occur.
  • Congratulations to MLRC for another well put-on event – Family Day event 2023. In addition, well done by the Oasis Café for a well put on Valentine Day’s event from the feedback I have received or seen online.
 

b. Mcleese Lake Fire Department  

  • Now have charitable status. Donations are now eligible for tax reciepts.
  • Recruiting drive event was successful. New recruits Trevor, Seth and Tana, Reima. 
 

c. Community Watch 

  • Camera with cell phone notification is being looked into.

d. Hall Grounds Keeping / Maintenance

  •  New change table
  •  Sign change (difficult to change when there is heavy snow)

7

Old Business

b. Mcleese Lake Recreation Commission Events Planning

  • Toys from the parent and tots group to be moved out on Thursday, March 30 in preparation for April 2, Celebration of life. 
  • Discuss Bingo time proposition to change the time to 7 PM?
    • Will allow for attendees to travel safely during winter driving conditions or if families need to finish dinner with families first.
    • 7 PM is probably too late for some of the volunteers. Suggestion for compromising to 6:30 PM, motioned by Judy.
    • 6:30 PM Bingo time is passed.
    • LAST Bingo is the 3rd Tuesday of May. Will start back in the fall (dates TBD).
 

 

8

New Business

  • MLRC will support the Soda Creek Band with and events or initiatives they may hold for Aborginal Day.
  • Parent and Tot Group to be ran as an outdoor program from May until September. The corner office room downstairs will be cleared of Fire department items to hold hall toys and equipment. 
  • Hall cleaning and organizing parties/work bees to be held in March
    • Seeking volunteers to come between 10 AM and 2 PM from March 27 – 31
    • Motion to buy top quality durable paint – passed
 

9

Discussions from the Floor / Community

Questions or concerns / announcements:

  • no questions or concerns from the community

10

Next meeting

Date of Next Meeting is Wednesday, April 5, 2023 at 6:30 PM.
 

Meeting Adjourned at _7:30_ PM.

COMMUNITY Recreation Centre Location:

6184 Forglen Road,
Mcleese Lake, BC
V0L 1P0
Map & Directions

Mcleeselakerec@gmail.com

250-302-2180

Copyright 2024 – All Rights Reserved Mcleese Lake Recreation Commission  | Website by Pro Projects